Unit 2 - Assignment 2 - Task 2 - organising and naming files also backingup P8)

Organisation and naming of files 
So that you can find you files and that they don't get lost you must organize them this can be done any way you like but in most cases it's the most logical for example my college work folder structure.

Using this folder structure shows that my work is organized by the unit it belongs to opposed to all being in a collective work folder .  So this would allow you to organize work t make finding the area it's stored in easier but what about the actual file? well that's where file naming comes in, File must be named appropriately so they can be identified easily for example this text file that stores my info.

You can see here the file named 'My Information' has a more appropriate name as it can be identified easier and isn't vague enough to cause any doubt.

Backup procedures

As data loss is a common occurrence it's a good idea to have a backup procedure in place, a back-up procedure is how you  copy and archive the data stored on your computer so that it may be used to restore you computer to it's original state after data loss or corruption.Your backup procedure can be either online or offline, an online backup would any backup that requires the use of a  computer network where as offline would be the use of hardware independent from the system for backup purposes for example a USB flash drive or an external hard drive.























Backup media

Regardless of how you decide to backup your data you will require backup media to store the backup on it could be something from the below list :

• DVD
• Portable hard drives
• USB flash drive
• Tape drives/cartridges
• Network backup
• On-line
• CD

or maybe something else you are only limited by the amount of data you have to backup and the size in memory of your back up media. By this i mean that you can't  use a 4GB USB flash drive to backup your data which collectively  takes up 6GB as it wouldn't be able to store a complete backup of your data.